Re:MatchJob - Relocation via Matching

Advancing Data-driven Matching of Refugees and Cities for Participatory Relocation and Successful Employment

Logo of the Berlin Governance Platform's Re:Match pilot project in four colours. The individual pieces of the symbol match with the others to create a matching whole.

Re:Match rethinks solidarity in the European Union (EU) and the distribution of protection seekers in a new and participatory way: in contrast to conventional processes, our approach of relocation via matching takes into account the individual profiles and preferences of protection seekers and matches them with the infrastructural framework conditions and capacities of the municipalities. In this way, Re:Match achieves an individually customised distribution of people seeking protection and lays the foundation for successful integration, strong future prospects and better municipal planning opportunities.

 

Matching is carried out using a preference-based algorithm to bring both sides together in the best possible way. During the initial pilot phase (2023) and phase II (2024) of Re:Match, 137 Ukrainian protection seekers were relocated to 8 German municipalities. Starting in March 2025, the Re:Match team will continue its work under the new project, Re:MatchJob. 

 

With Re:MatchJob, the Berlin Governance Platform will focus specifically on expanding those matching criteria and processes that make it easier for people seeking protection to find their way into local labour markets. In a participatory process with protection seekers, municipalities and labour market experts, we analyse how data-driven matching can bring together the existing qualifications and professional interests of protection seekers in a more targeted manner, taking into account their individual circumstances, with the needs of local labour markets and the vocational training offers of host municipalities and thus - in addition to the existing matching criteria - make a further contribution to the successful development of an independent future in the new municipality.

 

Re:MatchJob is being developed in close cooperation with international partners (Pairity and Right to Protection), municipalities and people seeking protection. Together we show how participatory and solidarity-based approaches for local and customised reception of people seeking protection in Germany and other EU member states can be implemented. The project thus presents an innovative contribution to fair and effective distribution, efficient reception and successful integration. At the same time, the project enables an innovative implementation of the EU solidarity mechanism and distribution systems at national and local levels.

 

From Re:Match Phase I & II to Re:MatchJob

People seeking protection who took part in Re:Match in 2023 and 2024 show a measurably high willingness to build a future for themselves in their new community(Follow-up evaluation report: 12 month results).This is reflected, among other things, in their above-average speed of language acquisition, strong social ties and first steps into the labour market - key factors for independence and social participation. Despite this very positive trend, our evaluation also showed that Re:Match participants in their first year in their new municipality want more labour market-relevant resources to support their integration into the labour market. These include sufficient language skills, quick access to childcare, recognition of professional qualifications, personal networks and information about the local labour market. These hurdles are perceived as frustrating and delay entry into the German labour market - one of the most important points in matching for most Re:Match participants. The federal government and local authorities also see labour market integration as a key challenge - and equally as a great opportunity. In order to help people seeking protection integrate into local labour markets, settling-in, language acquisition, and job entry must happen in parallel. Our matching programme enables key steps to be taken as early as the allocation stage to receiving municipalities. Re:MatchJob builds on existing knowledge and develops relevant criteria and processes in a targeted manner.

The Re:Match process in brief

Successful implementation process

1.Co-Designing the Match Criteria & Algorithm

The Re:Match Preference Algorithm, developed by Pairity builds on years of experience in algorithmic matching of protection seekers. In close collaboration with our implementation partners, it was adapted to the project context of Re:Match phases I & II through a participatory process (workshops, focus groups, and continuous feedback) with displaced Ukrainians and participating cities. For the Re:MatchJob project, we are conducting another round of focus groups and workshops with labour market experts, municipalities and protection seekers in order to expand the matching criteria and processes that support protection seekers in finding their way into local labour markets. This participatory design empowers participants by promoting autonomy, collaboration, and self-determination. 

2. Data Collection: Cities

Municipal data is collected via digital questionnaires, completed by municipal representatives. The questionnaires included static and dynamic information such as accommodation capacity, labour market offers and needs, and available services. In Re:Match phases I and II, many municipalities highlighted how this process fostered interdepartmental collaboration. To enhance data quality and scalability, it is essential to implement digital tools and automated processes, identify and leverage existing interfaces, and develop practical, secure solutions for privacy-compliant data handling - for example in cooperation with local employment agencies.

3. Data Collection: Protection Seekers

Biographical details, needs, and preferences of protection seekers are collected in trauma-informed interviews conducted by trained (Ukrainian) staff with their own experience of displacement. This data is fed into the algorithm in accordance with data conformity. These personal interviews allow participants to ask questions and foster an early alignment of expectations. Participants in Re:Match phases I and II valued this transparency and helped refine the interview process with valuable feedback - Re:MatchJob builds on this. 

4. Generating Matches: How the Algorithm Works

The Re:Match Algorithm generates individualized and needs-based matches between protection seekers and municipalities. The process optimizes collective welfare for participants and cities by identifying the best matches based on preferences, needs, and capacities. As a first step, the algorithm applies inclusion and exclusion criteria (e.g., accessible housing or specific requirements) to eliminate unsuitable options. In the second step, Match Scores are calculated to evaluate the quality of possible matches and maximizes resource distribution across the cohort in order to create a balance between individual and collective needs. To achieve these outcomes, millions of potential match combinations are analysed. 

5. Match-Results Delivery & Relocation

The Re:Match team prepared individualised information for protection seekers and cities to make the matching process transparent and manage expectations. Participants receive detailed match results, including a personalised match rationale, as well as practical information like accommodation details and support addresses in an Arrival Guide. This promotes the satisfaction and pre-integration of those seeking protection. Cities receive a data package on the participants that includes biometric information, needs and professional backgrounds in order to prepare for their arrival and reception.  

The Ukrainian participants can decide whether to accept or reject the match. This is regulated by the European directive for temporary protection for Ukrainian refugees and may need to be adapted for other use cases. The Berlin Governance Platform team organises the journeys of those seeking protection. 

6. Continuous Developmental Evaluation

A developmental evaluation process accompanied the implementation of Re:Match phases I and II, enabling continuous adjustments and iterative improvement according to real-time feedback. As the matching was executed in cohorts, results could be directly analysed and applied to subsequent matching rounds. For example, insights from Phase I focus groups informed improved communication and expectation management in Phase II, leading to higher participant satisfaction. This focus on continuous developmental evaluation of the matching process is also maintained when implementing Re:MatchJob. In this way, we ensure that we recognise development potential and are able to make further improvements to the process.

Technical development and strategic networking

Re:Match places a strong emphasis on relevant partnerships and targeted collaboration with people seeking protection, local authorities, and stakeholders from politics, administration, academia, and civil society. By sharing knowledge and working together to refine matching criteria, the algorithm, and relocation and admission processes, we aim to consolidate the positive impact of Re:Match in the long term. At the same time, we are assessing how these processes need to be adapted to apply the matching system to different groups of people seeking protection.

Engaging in close dialogue with political decision-makers at the European, national, and municipal levels allows us to explore potential avenues for scaling up and to generate support for the idea.

Our publications on the topic of matching

Cover photo for the Insights & recommendations report of the BGP project Re:Match - Relocation via Matching
"The successful pilot implementation of Re:Match shows that a human rights-based and participatory European migration policy with the involvement of people seeking protection and local authorities is possible."
Evaluation: 12-Month Results (2025)
Evaluation: 6-Month Results (2024)
Berlin Governance Platform Pairity Re:Match - Relocation via Matching Transition to Stability: 12-Month Results Pilot Project Evaluation January 2025
Berlin Governance Platform Pairity Re:Match - Relocation via Matching - From Arrival to Belonging: Results after six months Evaluation Pilot Project September 2024
Cover photo for the Interim Evaluation report of the BGP Pilot Project Re:Match - Relocation via Matching

Re:MatchJob is currently being implemented.

  • More detailed information and updates on the implementation can be found on the multilingual Project Website.
  • To be kept up to date, we recommend that you read our Newsletter .
  • Do you have any questions, suggestions or ideas for follow-up projects? Please feel free to contact us: info[at]rematch-eu.org

News on Migration & Matching at the Berlin Governance Platform

Press

Holistic labour market matching: Boosting immigrant retention, EU competitiveness, and growth (International Centre for Migration Policy Development, March 2025)

Algorithm matches refugees and municipalities - better distribution is possible (trade journal Alternative Kommunalpolitik, April 2024)

Algorithm to better distribute people seeking protection (Tagesspiegel Background, January 2024)

Migration can be better controlled (Süddeutsche Zeitung, October 2023)

"Re:Match" - Düsseldorf supports pilot project for the distribution of refugees (Düsseldorfer Stadtpost, May 2023)

Plea for an innovative migration policy (Süddeutsche Zeitung, May 2023, Paywall)

Migration: Matching for refugees (ZEIT Online, December 2022)

Distributing refugees correctly - matching instead of the Königstein key (MIGAZIN, April 2022)

Municipal reception of refugees: All good without Seehofer? (TAZ, January 2022)

Immigration - Which refugee is right for me? (Süddeutsche Zeitung, September 2021)

Scientific mentions

Re:Match as an example in the digital taxonomy "Technologies of Resistance : An Emerging Digital Layer in Human Migration" (Aapti Institute, 2025)

Guidelines on the EU approach to community sponsorship (European Union Agency for Asylum, p.24, December 2024)

Cities and migrants' rights in the era of digitalisation (Friedrich-Ebert-Stiftung, p.13, October 2024)

Approaches to Matching in Sponsorship and Complementary Pathways for Refugees and Other People in Need of International Protection (Migration Policy Institute and Comet, p. 4, August 2024)

ECRE Comments on the regulation of the European Parliament and of the Council on asylum and migration management, amending regulations (EU) 2021/1147 and (EU) 2021/1060 and repealing regulation (EU) No 604/2013 (ECRE, p.79, May 2024)

Ethically informed algorithmic matching and refugee resettlement (Forced Migration Review 73, Digital Disruption and Displacement, p.63ff., May 2024)

Guidelines for action: How municipalities can protect people (Moving Cities, p.20, April 2024)

Annual Report 2024: Continuity or paradigm shift? Integration and migration policy in recent years (SVR, p. 171, 2024)

What Role Could Digital Technologies Play in the New EU Pact on Migration and Asylum? (Migration Policy Institute and Robert Bosch Foundation, p.7, December 2023)

Why Matching Matters: Improving Outcomes in Refugee Sponsorship and Complementary Pathways (Migration Policy Institute, October 2023)

Automating Immigration and Asylum: The Uses of New Technologies in Migration and Asylum Governance in Europe (Refugee Studies Centre, University of Oxford, p.63, January 2023)

Event recordings

Recording of the online exchange "Algorithm for fair distribution of people seeking protection" (Bertelsmann Stiftung, in German, May 2024)

Recording of the report launch "Introducing Re:Match - Relocation via Matching" (in English, February 2024)

Further projects on the topic of migration

  • Logo and a municipality from the Berlin Governance Platform's Re:Match pilot project in four colours. The individual pieces of the symbol match with the others to create a matching whole.

    Re:MatchJob

    Re:MatchJob is dedicated to the further development of data-based matching of protection seekers and cities for participatory relocation and successful labour market integration through the focused development of matching criteria and processes that should help to [...].
  • Logo of the Berlin Governance Platform's Re:Match pilot project in four colours. The individual pieces of the symbol match with the others to create a matching whole.

    Re:Match

    Re:Match is piloting data-based matching of people seeking protection and cities for participatory relocation. The needs-based and individualised matching with the help of an algorithm in municipalities ready to receive refugees is an innovative solution for a human rights-based [...].
  • This header image shows a symbol for networking in the colours of the Berlin Governance Platform over a picture of a municipality. The project for this is in the area of migration and is called Networks for a Welcoming Europe.

    Networks for a Welcoming Europe

    In a map, actors and networks in the field of migration in Europe were identified and networked, and strategic partnerships were established.
  • Photo of participants in the trialogue "Nutrition, health and social cohesion"

    Trialogue series Social Cohesion

    As part of BUA's "Grand Challenge Social Cohesion" initiative, the three- part trialogue series "Social Cohesion" was held in late summer and fall 2022. The focus was on the transdisciplinary exchange of 6 Exploration Projects [...]
  • Accommodation for refugees in Berlin

    How can refugees find adequate and affordable housing in Berlin? In the midst of a tight housing market and numerous barriers to access, we are developing ideas for possible solutions with policymakers, civil society and the real estate industry.
  • CERV project Cities4Refugees

    Cities4Refugees

    Cities4Refugees is a project consortium consisting of the European cities of Berlin, Villeurbanne and Zagreb, as well as the NGOs Berlin Governance Platform, BBAG and Studio Rizoma. The two-year project aims to develop a strategic [...]
  • On a map of Europe, tokens are placed on which "Municipal Development" can be read. The Berlin Governance Platform's Municipal Integration and Development Initiative in the Migration Sector project has developed several concepts and projects in this area.

    Municipal integration and development initiative

    The Municipal Integration and Development Initiative (MIDI) starts at the local level and develops governance concepts in which municipalities play a central role. A joint, participatory organisation of municipal development [...]
  • From the Sea to the City

    From The Sea To The City (FSTC) is a European civil society network consisting of several NGOs and grassroots political initiatives. Together, we campaign in the European public sphere with the help of innovative [...]
  • The European Integration and Development Fund

    Municipalities that agree to take in people seeking protection should be incentivised financially. To this end, we propose the establishment of an EU fund to which municipalities can apply directly for financial resources [...]